Working offline with SharePoint documents and lists is easy now. Thanks to SharePoint Workspace. Earlier known as Microsoft Office Groove, SharePoint Workspace 2010 works simply; it provides a client for Microsoft SharePoint Foundation 2010 and SharePoint Server 2010 and enables real-time desktop content synchronization with SharePoint lists and documents. Content stored in Microsoft SharePoint workspace synchronizes automatically with the associated SharePoint site when you are on their network. It can also be synchronized manually on demand. No internet browser access, VPNs, or special IT set up is required.
Benefits of Using SharePoint Workspace
Synchronize with SharePoint Libraries and Lists: With MS SharePoint Workspace, you can access synchronized SharePoint lists and library locally on your computer, even when you are cut off from your SharePoint server. With SharePoint workspaces, you can also edit your content while being offline. The edits you carry out are cached. Your changes will synchronize automatically to the server when you are connected.
Save Time When Downloading and Uploading Content: SharePoint 2010 document workspace only synchronizes the edits you carry out and not the complete document. When documents go through changes, you will only see the latest version of your document in SharePoint workspace.
Access SharePoint Content with Direct Folder Access: Document Workspace SharePoint allows you to work with your documents in a SharePoint site, browse through local folders, and also save files from various other applications in to those folders. You can be sure that the files you add get synchronized to your site when you go online.
Search through the Available Workspaces: Microsoft SharePoint Workspace 2010 allows to search through you documents via Windows Search feature. You can modify your search queries to derive exact results. You also get the flexibility to search from the workspace, launch bar, or from Windows Start button.
Successfully Work Together: With Microsoft Office SharePoint workspaces, you limit access to your documents and lists using the check in and check out control features. You can review tags, titles, keywords added to your document via SharePoint properties which helps find out your content easily when searched for. Moreover, you can view version history and also revert to the earlier versions, if required. Co-authoring in PowerPoint and Word 2010 is also possible.
Get quick access to the required tools at the right time: Right access to the right tool at the right time makes things easier while working. Keeping this in mind, Microsoft has replaced the traditional toolbars and menus with a new Ribbon that offers a fresh visual blueprint of commands, gathered sensibly in tabs, to help you discover the features you need. The new Ribbon can also be customizable to fulfill your individual work style.
Access your Document from Different Locations: Microsoft SharePoint Workspace Mobile extends the power to access your document from around the globe. You can view your lists and libraries via your phone, edit them, and save it to the server simply. You can synchronize a file to your phone and access it later.
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